Cahill Dental Privacy Policy

1. Introduction

  • This policy explains how Cahill Dental collects, uses, and discloses your protected health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws.
  • We are committed to protecting the privacy of your health information and ensuring its confidentiality.
  • This policy applies to all information collected by our practice, whether in electronic, paper, or oral form.

2. Information We Collect

  • We collect information necessary to provide dental care, including but not limited to:
    • Patient name, contact information, and insurance details.
    • Medical and dental history, including allergies and medications.
    • Treatment records, including notes, images, and x-rays.
    • Payment information.
  • Like many other Web sites, https://www.cahilldental.com makes use of log files. The information inside the log files includes internet protocol ( IP ) addresses, type of browser, Internet Service Provider ( ISP ), date/time stamp, referring/exit pages, and number of clicks to analyze trends, administer the site, track user’s movement around the site, and gather demographic information. IP addresses, and other such information are not linked to any information that is personally identifiable.

3. How We Use and Disclose Your Information

  • We use and disclose your PHI for the following purposes:
    • Treatment: To diagnose, treat, and provide dental care.
    • Payment: To bill and receive payment for services rendered.
    • Healthcare Operations: To manage patient records, conduct quality assurance, and improve our practice.
  • We may disclose your PHI to:
      • Other healthcare providers involved in your care.
      • Insurance companies for payment purposes.
      • Third-party service providers (e.g., billing companies, electronic health record vendors) under strict confidentiality agreements.
      • In limited circumstances, to comply with legal obligations, such as court orders or subpoenas.
      • In situations involving public health, such as reporting communicable diseases.
  • We will not use or disclose your PHI for marketing purposes without your written authorization .
  • We will not share your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign. We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages. All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

4. Your Rights

  • You have the right to:
      • Access your PHI: You can request to see and receive copies of your dental records.
      • Request amendments to your PHI: If you believe there is an error in your records, you can request that we correct it.
      • Request an accounting of disclosures: You can request a list of instances where your PHI was disclosed.
      • Revoke your authorization: You can revoke your authorization for the use or disclosure of your PHI, except where we have already acted on it.

Cahill Dental Terms and Conditions:

  • This web site is provided for information and education purposes only. No doctor/patient relationship is established by your use of this site. No diagnosis or treatment is being provided. The information contained here should be used in consultation with a doctor of your choice. No guarantees or warranties are made regarding any of the information contained within this web site. This web site is not intended to offer specific medical, dental or surgical advice to anyone. Further, this web site and Cahill Dental Care take no responsibility for web sites hyper-linked to this site and such hyperlinking does not imply any relationships or endorsements of the linked sites.
  • By entering your full name, email address, and phone number on our website, you are providing personal information that will be used by Cahill Dental Care for the sole purpose of returning your request to be contacted by us. We will only use this information to contact you in order to assist you in scheduling an appointment to be seen by Dr. Peroutka, Dr. Gerber, Dr. Malek and Dr. Asp, and/or to answer any questions you may have indicated in the comments section. Our intention is to only use your personal information to return your request for contact regarding a dental appointment, and/or a dental related question.
  • If you consent to receive SMS from Cahill Dental Care, PA you agree to receive appointment reminders, account notifications, etc from us. Reply STOP to unsubscribe; Reply HELP for help; Msg&Data rates may apply; Messaging frequency may vary.

Substance Use Disorder Record Privacy

If we receive records related to substance use disorder treatment from another healthcare provider, those records are protected by special federal confidentiality laws.

We will:

  • Not share those records without your written permission unless the law allows it.
  • Not use those records in legal proceedings against you without your specific written authorization or a proper court order.
  • Honor your rights to access and request changes to your records.